Phase 185FAEDA-EVIDENCE-AUDIT-RETENTION-REGISTER-DESIGN-001exception review design only

Evidence Audit Exception Review Design

A design-only review desk for evidence retention conflicts, expired-but-held records, missing approvals, risky lifecycle transitions, and exception closure before any exception database, workflow engine, queue worker, notification, or enforcement runtime exists.

Retention register Auditor access Closure governance FAEDA OS

No exception runtime

Design exception review without resolving anything automatically

Phase 185 defines how future exceptions should be reviewed. It creates no case table, workflow engine, queue worker, escalation, notification, enforcement action, export, download, or external portal.

Exception classes

8

policy to scope conflict

Review lanes

7

triage to closure

Decision outcomes

9

safe future states

Runtime actions

0

no case engine

Exception classes

What FAEDA must catch before evidence moves

expired_but_legal_heldcritical

Trigger: retainUntil is past due while legalHoldClass is active.

Review: Confirm hold authority, review date, release rule, and whether expiry remains frozen.

redaction_pending_export_requestedcritical

Trigger: Evidence is still redaction_pending but an export, auditor view, or report packet is requested.

Review: Block external visibility until privacy review and redacted summary are approved.

auditor_scope_expired_attemptedhigh

Trigger: Auditor access window expired but access, renewal, or report view is attempted.

Review: Deny access, require sponsor renewal, and log blocked attempt in safe aggregate form.

tombstone_without_checkerhigh

Trigger: Tombstone decision exists without independent checker approval.

Review: Reject tombstone candidate until maker-checker trail is complete.

legal_hold_release_missing_authoritycritical

Trigger: Hold release is proposed by a role that cannot release that class of hold.

Review: Escalate to legal, security, finance, data protection, or founder authority as required.

privacy_class_conflicthigh

Trigger: Privacy class and requested visibility disagree, such as restricted data in public-safe report lane.

Review: Reclassify, redact, or block the transition before any output can be shown.

replacement_pointer_missingmedium

Trigger: Evidence is superseded or corrected but replacementEvidenceRef is empty or unsafe.

Review: Require safe replacement pointer or keep original evidence status unresolved.

access_window_timezone_conflictmedium

Trigger: Local expiry, UTC expiry, and timezone label produce conflicting access status.

Review: Normalize access window before allowing renewal, expiry, or blocked-attempt reporting.

Review lanes

Exception review should move through controlled lanes

1

exception_intake

Capture exception class, source gate, safe evidence reference, severity, and current lifecycle state.

Owner: System design plus reviewer

No exception record is persisted in Phase 185.

2

triage_and_owner_assignment

Assign a future responsible owner based on exception class without granting new permissions.

Owner: Founder/Admin or QA Lead

No assignment queue, SLA timer, or notification exists here.

3

policy_conflict_review

Compare retention lane, privacy class, access window, legal hold, and export policy expectations.

Owner: Compliance or Data Protection

No automated policy engine is created.

4

approval_gap_review

Detect missing maker, checker, sponsor, legal basis, or release approval references.

Owner: Maker-checker controller

No approval mutation or bypass path exists.

5

risk_escalation_review

Route critical exceptions toward a future escalation owner while keeping raw evidence hidden.

Owner: Security, Legal, Finance, or Data Protection

No alert, call, email, or escalation worker exists.

6

resolution_proposal

Prepare safe proposed outcome such as block, renew request, re-redact, keep hold, or tombstone candidate.

Owner: Reviewer

No outcome is executed automatically.

7

closure_packet_candidate

Define the future closure packet fields needed to prove how the exception was handled.

Owner: Reviewer plus checker

No closure packet database or ticket status exists.

Severity matrix

Severity controls visibility and urgency

critical
legal hold conflictprivacy exposure riskunauthorized releaseraw evidence leak risk

Block outward visibility and require senior owner plus checker review.

high
expired auditor accessmissing checkerrestricted data in export lane

Block mutation and route to responsible owner for safe review.

medium
timezone conflictreplacement pointer missingstale review due date

Hold transition until metadata is corrected and reviewed.

low
label mismatchduplicate warningnon-sensitive reporting mismatch

Queue for reviewer correction without emergency escalation.

Decision outcomes

Outcomes are proposed, not executed

no_action_valid

Exception was false positive after safe review; no lifecycle change proposed.

deny_access

Requested view, export, renewal, or access stays blocked.

request_redaction

Evidence must return to redaction review before visibility is considered.

renew_window_request

Access or retention window needs sponsor and checker renewal.

keep_legal_hold

Legal hold remains active and expiry stays frozen.

release_hold_request

A future release request can be drafted for authorized review only.

tombstone_candidate_rejected

Tombstone is blocked because authority, reason, or checker proof is missing.

open_security_review

Exception indicates suspicious access, data leakage, or unsafe transition pressure.

closure_ready_for_checker

Safe resolution summary is ready for independent checker review later.

Reviewer roles

Who can review which exception later

Founder/Admin

Can review

cross-lane overviewcritical escalation summaryclosure pressureblocked access count

Cannot do

self-release legal holdview raw restricted payloadbypass checker

Data Protection

Can review

privacy class conflictredaction pendingdata deletion/tombstone readiness

Cannot do

approve finance settlementrelease security hold alonepublish external view

Security

Can review

scope breachsuspicious accessrevocation conflictincident escalation

Cannot do

delete historyexpose exploit payloadsself-close legal matter

Finance/Payment Ops

Can review

payment evidence holdsettlement exceptionreconciliation proof conflict

Cannot do

view unrelated identity datarelease privacy holdexport raw partner data

External Auditor

Can review

own blocked access summaryown scope expiry summary

Cannot do

resolve exceptionextend own accessview other auditor exceptionsrelease hold

Closure packet fields

Future closure proof contract

exceptionReviewId

string

Stable future exception review id.

retentionRegisterId

string

References the future retention register record.

sourceGate

string

Phase or policy gate where the exception was detected.

exceptionClass

enum

The exception category selected from the approved class list.

severity

enum

critical, high, medium, or low.

evidenceRef

string

Safe evidence reference only, never storage path or signed URL.

currentLifecycleState

enum

State inherited from the retention register lifecycle map.

blockedTransition

string|null

Unsafe transition that was stopped or needs review.

reviewOwnerRole

enum

Founder, QA, security, finance, data protection, compliance, or legal.

proposedOutcome

enum

Safe proposed outcome, not an executed action.

makerReasonRef

string|null

Future maker reason reference.

checkerDecisionRef

string|null

Future checker decision reference.

closureSummary

string

Safe non-sensitive closure summary.

status

enum

draft, triage, owner_review, checker_review, blocked, closure_ready, closed, rejected.

createdAt

datetime

Future exception creation timestamp.

closedAt

datetime|null

Future exception closure timestamp.

Exception reporting

Founder-safe views without raw evidence

critical_exception_board

Shows critical policy conflicts by class, owner, age bucket, and blocked transition count.

legal_hold_conflict_board

Shows held-but-expired, release authority mismatch, and hold review pressure.

privacy_conflict_board

Shows redaction/export conflicts, privacy class drift, and forbidden visibility pressure.

auditor_scope_exception_board

Shows expired auditor scope, blocked access attempts, and renewal request readiness.

checker_gap_board

Shows missing maker, missing checker, self-approval risk, and closure readiness gaps.

exception_closure_health

Shows closure age, reopen risk, rejected outcome count, and unresolved owner buckets.

Hard rules

Exception review design is not exception enforcement

1

Phase 185 is exception review design only.

2

Do not create exception databases, migrations, API routes, queues, workers, workflow engines, scheduled jobs, notifications, emails, exports, signed URLs, downloads, external portals, or enforcement actions here.

3

Exception review design must never expose raw screenshots, original evidence files, storage paths, provider URLs, signed URLs, credentials, CNIC, OTP, PIN, bank details, customer transcripts, private notes, or payment references.

4

Every future exception must reference a safe evidenceRef and retentionRegisterId, not raw payload.

5

Critical exceptions block outward visibility in the design until authorized roles and checker review are satisfied.

6

External auditors can see only their own safe blocked-access summary later; they cannot resolve exceptions, extend access, or release holds.

7

A proposed outcome is not an executed action. Execution requires future approved services, permissions, maker-checker controls, and audit trail.

8

Phase 185 does not resolve, close, escalate, notify, retain, delete, archive, purge, export, or publish anything.

Exception review packet

JSON preview

{
  "exceptionReviewDesignId": "evidence_audit_exception_review_design_185",
  "phase": "Phase 185",
  "route": "/business-pro/evidence-audit-exception-review-design",
  "sourceRetentionRegisterDesignId": "evidence_audit_retention_register_design_184",
  "sourceGate": "FAEDA-EVIDENCE-AUDIT-RETENTION-REGISTER-DESIGN-001",
  "designOnly": true,
  "createsExceptionDatabase": false,
  "createsMigration": false,
  "createsApi": false,
  "createsQueue": false,
  "createsWorker": false,
  "createsWorkflowEngine": false,
  "createsNotification": false,
  "createsEnforcementRuntime": false,
  "createsExport": false,
  "createsDownload": false,
  "inheritedLifecycleStates": [
    "draft_registered",
    "capture_requested",
    "redaction_pending",
    "redacted_summary_ready",
    "review_open",
    "review_closed",
    "export_policy_ready",
    "auditor_scoped",
    "legal_hold",
    "tombstoned"
  ],
  "inheritedAccessWindowPolicies": [
    "fixed_start_and_expiry",
    "timezone_normalized",
    "inactivity_timeout",
    "renewal_requires_checker",
    "emergency_revoke_anytime",
    "legal_hold_overrides_expiry"
  ],
  "inheritedLegalHoldClasses": [
    "contract_dispute",
    "payment_dispute",
    "privacy_incident",
    "security_incident",
    "regulatory_request",
    "litigation_hold"
  ],
  "inheritedTombstoneRules": [
    "no_raw_payload",
    "immutable_marker",
    "reason_category_required",
    "replacement_pointer_safe",
    "legal_hold_blocks_tombstone",
    "audit_survives_access"
  ],
  "inheritedReportViews": [
    "retention_health",
    "expiry_queue",
    "legal_hold_board",
    "tombstone_register",
    "auditor_access_windows",
    "retention_exception_watch"
  ],
  "exceptionClasses": [
    "expired_but_legal_held",
    "redaction_pending_export_requested",
    "auditor_scope_expired_attempted",
    "tombstone_without_checker",
    "legal_hold_release_missing_authority",
    "privacy_class_conflict",
    "replacement_pointer_missing",
    "access_window_timezone_conflict"
  ],
  "reviewLanes": [
    "exception_intake",
    "triage_and_owner_assignment",
    "policy_conflict_review",
    "approval_gap_review",
    "risk_escalation_review",
    "resolution_proposal",
    "closure_packet_candidate"
  ],
  "decisionOutcomes": [
    "no_action_valid",
    "deny_access",
    "request_redaction",
    "renew_window_request",
    "keep_legal_hold",
    "release_hold_request",
    "tombstone_candidate_rejected",
    "open_security_review",
    "closure_ready_for_checker"
  ],
  "severityLevels": [
    "critical",
    "high",
    "medium",
    "low"
  ],
  "reviewerRoles": [
    "Founder/Admin",
    "Data Protection",
    "Security",
    "Finance/Payment Ops",
    "External Auditor"
  ],
  "closurePacketFields": [
    "exceptionReviewId",
    "retentionRegisterId",
    "sourceGate",
    "exceptionClass",
    "severity",
    "evidenceRef",
    "currentLifecycleState",
    "blockedTransition",
    "reviewOwnerRole",
    "proposedOutcome",
    "makerReasonRef",
    "checkerDecisionRef",
    "closureSummary",
    "status",
    "createdAt",
    "closedAt"
  ],
  "reportViews": [
    "critical_exception_board",
    "legal_hold_conflict_board",
    "privacy_conflict_board",
    "auditor_scope_exception_board",
    "checker_gap_board",
    "exception_closure_health"
  ],
  "hardRules": 8,
  "nextAllowedGate": "phase_186_evidence_audit_closure_governance_design"
}

Next build gate

Phase 186 is evidence audit closure governance design

After exceptions are designed, the next safe move is closure governance for checker decisions, closure proof, reopen triggers, and final audit-ready review.

Open closure governance